Permissions down to folder level
You arrange access per project and per person: reading, reading and writing, or deleting as well. There is no single key to the whole environment.
- CaptureCards in folders and phases.
- DiscussComments, ratings and votes.
- ShareLinks with a password and an end date.
- AccountAudit log, year after year.
01
What InnoPLEIN solves
A project starts with a few files and grows into a folder where nobody can find their way any more. The latest version of a report is in a mailbox, the photos from an inspection are on a phone, and why something was decided the way it was is recorded nowhere at all. Searching then costs more time than the work itself.
InnoPLEIN turns that around. The unit is not the file but the card. A document, a photo gallery, a film, an audio recording, a website or an action point — with the description, the labels, the deadline, an amount or a number, and the comments that came in about it. What belongs together sits together.
That delivers two things at once: an overview while you are busy, and a complete file when you have to come back to it later. For the second, nobody has to make a separate effort — it arises by itself, because everything that happens is recorded.
02
How it works
The structure is deliberately simple, so that someone who comes by once a month does not have to work out all over again how it all worked.
- 1
A project with phases
Every file, project or tender gets its own project with its own name, icon and phase. You set the phases yourself — with their own colour and order — so that everyone sees at a glance where something stands.
- 2
Folders and cards
Within a project you arrange everything in folders and subfolders, ten levels deep if need be. Every card gets labels, a deadline and a value, so that you can filter, sort and add up on them later.
- 3
Discussing and deciding
The conversation sits underneath each card: comments, if you wish visible only after approval. If you want to know what everyone thinks, you switch on star ratings or yes-no votes and see straight away where things are stuck.
- 4
Sharing with outsiders
A supplier, adviser or client needs no account. You create a share link for one card, one folder or the whole project — with a password, with or without downloading, with an end date, and if you wish only after an administrator has approved it.
What you do not have to do: refresh. Comments, votes and new cards appear on screen by themselves while you watch, so two people can work on the same project at the same time without overwriting each other's work.
03
Why organisations choose it
Most project tools are built for speed. InnoPLEIN is also built for the question that comes afterwards: who was actually allowed in here, and can we demonstrate it? That makes the difference as soon as sensitive documents end up in a file.
Reading along without risk
Anyone who only needs to look on gets a read-only role that you can limit to one folder or to everything with one label. They see what they have to see and nothing beyond it.
Permissions through groups
You give access to a group instead of to individual names. Taking someone out of the group closes every door at once, including those of older projects.
Accountability without extra work
Creating, changing, viewing, downloading, sharing, approving and logging in are all recorded — stored separately per year and, if you wish, written immutably, so that not even an administrator can adjust them.
Two-factor authentication
Switched on per user, with an authenticator app or a code by email. For accounts with access to sensitive files, a small effort with a lot of effect.
Limiting access by IP
Would you like an environment to be reachable only from office networks or a fixed VPN? Then you block the rest by IP address or range.
Your files where you want them
You arrange storage yourself: on our own servers in the Netherlands, or in an object storage bucket belonging to your own organisation. You decide where the documents sit.
Several environments, strictly separated
If you work with departments, branches or separate entities, each gets its own environment with its own projects, users, phases and labels. The separation is in the server, not in the menu.
InnoPLEIN is a product of InnoDIGI's own making: we build it, we host it and we keep it up to date. That also means there is no supplier in between when you need something that is not in there yet.
Request a demo
See InnoPLEIN in action?
Book an online demo. We walk through a project from start to finish and answer your questions.
04 · What is in it
All features, neatly grouped
Below is what InnoPLEIN can do today, grouped per part. Not everything has to be switched on: per project you decide what you use, so that a simple file stays simple.
Click a category to see only the features from that part.
25 features visible
-
Projects & structure
Projects with their own phases
Every project gets its own phase, which you name, colour and order yourself.
- Phases with their own name, colour and order
- Its own icon per project
- Switch what you use on and off per project
- See at a glance where something stands
-
Projects & structure
Folders, subfolders and headers
Arrange a file the way your organisation already does, with a header that explains what belongs in a folder.
- Unlimited nesting of folders
- Headers with formatting and images
- Dragging and arranging without fuss
- A wastebasket for what went by accident
-
Projects & structure
Ten types of cards
From a single document to a photo gallery: every subject gets the card that suits it.
- Document, document set and archive file
- Image, gallery, video and audio
- Text card with formatting, and action points
- Website card with an automatic screenshot
-
Projects & structure
Labels, values and deadlines
Add the details you want to be able to filter, add up or keep an eye on later.
- Labels and icons per card
- Amounts, distances, hours or durations
- Deadlines that stand out as they approach
- Favourites for what you need every day
-
Projects & structure
Searching and finding again
Search within a project by name, description or label, and filter on what you are after.
- Searching across cards and folders
- Filtering by type, label and phase
- Your filter choices are remembered
- List or card view as you prefer
-
Collaboration & decisions
Comments with moderation
The conversation sits underneath the card it is about, not in a separate email exchange.
- Replying with formatting and attachments
- Optionally visible only after approval
- Switched on or off per project
- Always there to read back at the card
-
Collaboration & decisions
Star ratings and yes-no votes
Gather everyone's view without calling a meeting.
- Appreciation in stars per card
- Voting with yes or no
- Result visible straight away
- Switched on per project
-
Collaboration & decisions
Websites and videos in view
A link becomes a card with an image beside it, so that everyone sees what it is about.
- Automatic screenshot of a website
- Videos from YouTube and Vimeo playable directly
- Your own video and audio files
- Photo timeline for images in order
-
Collaboration & decisions
Updating while you watch
New cards, comments and votes appear by themselves.
- No refreshing the page
- Working with several people at once
- You always see the latest state
- Usable during a meeting too
-
Collaboration & decisions
Word by email
Anyone who needs to know gets an email, even if they do not log in that day.
- Notification of comments and changes
- Invitations for new users
- Requests for approval
- Sent via your own mail server
-
Sharing with outsiders
Share links with a password
Share one card, one folder or a whole project with someone who has no account.
- Password stored encrypted
- Viewing only, or downloading as well
- An end date per link
- Can also be closed off to logged-in members only
-
Sharing with outsiders
Approval in advance
Would you rather nothing went out unchecked? Then an administrator approves every public link first.
- Request, approval or rejection
- Recorded who approved what
- Set per project
- Outstanding requests in view
-
Sharing with outsiders
A view of what has been shared
A link you forget is a link that stays open — so InnoPLEIN keeps track of them.
- An overview of all active links
- Switching off temporarily without discarding
- Recorded when a link was opened
- Withdrawn for good in one click
-
Access & roles
Four roles
From administrator to observer: everyone gets exactly as much as the work requires.
- Administrator across all organisations
- Administrator within their own organisation
- Project worker with permissions per project
- Read-only for onlookers
-
Access & roles
Permissions per project
You arrange access per project, not with one key for the whole environment.
- Reading
- Reading and writing
- Reading, writing and deleting
- Granted per person or per group
-
Access & roles
Groups within the organisation
Give a working group access in one go, and take it away again just as easily.
- Its own groups per organisation
- Linking a group to a project
- Whoever leaves loses access everywhere
- No more separate lists to keep up
-
Access & roles
Observers with a narrow window
Sometimes someone only needs to see one corner of a project. You can set that up.
- Read-only groups per project
- Can be limited to one folder
- Or to everything with one label
- The rest stays out of view
-
Access & roles
One account, several organisations
If someone works for two participants, they switch organisation without logging in again.
- Membership of several organisations
- Switching with one click
- Permissions stay separated per organisation
- One password to remember
-
Security & accountability
Environments watertight apart
The separation is not in the menu but in the server: every request is checked against the organisation.
- Projects, cards and favourites shielded
- Including when an address is requested directly
- Switching organisation only for administrators
- Recorded separately and verifiable
-
Security & accountability
Two-factor authentication
A second step when logging in, switched on per user.
- Authenticator app or a code by email
- Trusted devices can be remembered
- Passwords stored encrypted
- Sessions that expire by themselves
-
Security & accountability
An audit log that stays put
Every action is recorded — including the viewing and downloading of a document.
- Creating, changing, deleting and logging in
- Stored separately per year
- Optionally immutable to object storage
- Searchable and filterable
-
Security & accountability
Limiting access by IP
Reachable from your own networks, and no further.
- Individual addresses or whole ranges
- Set per organisation
- Recorded with a reason alongside
- Switched on temporarily
-
Administration & setup
Storage of your choosing
The documents sit where your organisation wants them.
- On our servers in the Netherlands
- Or in your own object storage bucket
- Set up per owner
- Usage per project made visible
-
Administration & setup
Settings per organisation
Every organisation arranges its own corner without getting in the others' way.
- Its own phases and labels
- Its own users and groups
- Its own mail settings
- Managed by an administrator of the organisation itself
-
Administration & setup
Versions and wastebasket
A new version of a document does not throw the previous one away.
- Attachments with a version history
- Back to an earlier version
- A wastebasket per project
- Deleting stays visible in the audit log
05
Requesting information
InnoPLEIN is built in-house, so you are not talking to a sales office but to the people who make it. If you request information, you receive:
- An explanation tailored to youNot a general brochure, but an explanation of your own situation: what kind of projects you run, what has to be shared and what has to stay on record.
- A guided tourWe show you the environment in an online session or at your own table, so that your colleagues can judge for themselves whether it is workable.
- An honest answerIf InnoPLEIN does not suit what you are looking for, we say so. Sometimes an adjustment to your current environment is wiser than a new platform.
- An indication of priceA picture of the costs for your number of users and projects, before you are tied to anything.
Are you missing something you do need? That need not be a problem: InnoPLEIN comes out of our own bespoke practice, and we build additions ourselves. For capturing websites and keeping an eye on accessibility we also have InnoARCHIVE.